Notice of Meetings
Annual Parish Meeting followed by the Annual Council Meeting on Tuesday, 19 May 2026
Published: 14 May 2026
The Annual Parish Meeting of the Electors will be held on Tuesday, 19 May 2026 at 7.30pm at Woodah Farm.
It will be followed by the Annual Council Meeting.
Notices and agendas:
Annual Parish Meeting of the Electors of Doddiscombsleigh
NOTICE OF MEETING
Notice is hereby given of the following Annual Parish Meeting of the Electors to be held on Tuesday, 19th May 2026 at 7.30pm at Woodah Farm
All members of the Council are hereby summoned to attend the meeting for the purpose of transacting the following business.
AGENDA
1 Welcome and Apologies for Absence
2 Ratification of Minutes of the Annual Meeting of the Electors Held on 20 May 2025
3 Report for the Year 2025/26
4 Open Discussion
5 Chairman’s Remarks
Agnes Miller – Parish Clerk 14 May 2026
NOTICE OF ANNUAL COUNCIL MEETING
Notice is hereby given of the following Annual Council meeting to be held on Tuesday, 19th May 2026 at 7.30pm at Woodah Farm
following the Annual Parish Meeting of the Electors
All members of the Council are hereby summonsed to attend the meeting for the purpose of transacting the following business.
AGENDA
Annual Council Business
1 Election of Chairman and Vice-Chairman
2 Declaration of Acceptance of Office
3 Apologies for Absence
4 Declarations of Interest / Requests for Dispensations
5 County and District Councillors’ Report
6 To Review Governance Documents
Standing Orders, Code of Conduct, Financial Regulations and Statement of Internal Control
7 To Review the Council’s Policies and Procedures
Complaints Procedure, Publication Scheme under the Freedom of Information Act, Privacy Notices, Scheme of Delegations, Business Continuity Plan, Website Accessibility Statement and IT Policy
8 To Review the Memorandum of Understanding with Doddiscombsleigh Primary School Governing Body
9 To Review Subscriptions to Other Bodies
10 To Decide about the Time and Place of Next Meetings until the Next Annual Meeting
11 To Review the Asset Register, Risk Assessment and Decide about Insurance Provider
12 To Approve the Annual Governance and Accountability Return 2025/26
12.1 Internal Auditor’s Report
12.2 Approval of Governance Statement
12.3 Approval of Statement of Accounts
12.4 Decision about Certifying the Parish Council as Exempt from External Audit
12.5 Agree Dates for Exercise of Public Rights
13 To Appoint an Internal Auditor for the 2026/27 Financial Year
14 Councillor Vacancy and Co-option
To consider any applications received
15 To Appoint Councillors to Dedicated Responsibilities
16 To Elect Representatives to Other Bodies
Monthly Council Business
Open Forum
For public views on items on this agenda. This will last for no more than 15 minutes.
17 Ratification of Minutes of Previous Meeting
Ordinary Council meeting of 10 March 2026
18 Planning Matters
18.1 To Note Planning Decisions and Delegated Consultation Responses
18.2 To Discuss a Planning Application
26/00808/CLDP Coombe Park Farm
Certificate of Lawfulness for proposed extension to detached dwelling with associated works
18.3 Teignbridge Local Plan Update and to Discuss How to Prepare for Possible Planning Applications Regarding the New Development in the Local Plan
19 To Receive an Update About a Bus Shelter Incident in September 2025
20 To Receive a Highways Update
20.1 To Receive an Update about the Road Warden Scheme
20.2 To Agree to a Work Schedule for the Lengthsman
20.3 To Discuss Other Highways Issues
21 To Receive a Parish Path Partnership and Footpath Update
22 To Discuss Finance
22.1 To Receive a Finance Report, to Approve the Bank Reconciliation and to Note the Budget-Actual Receipts and Payments Comparison
22.2 To Review the Banking Arrangements
22.3 To Approve the CIL Report for the 2025/26 Financial Year
22.4 Approval of Payments
Card monthly fee March – April 2026 £6.00
Unity Bank account fee Feb – Mar 2026 £14.00
Microsoft 365 annual subscription £84.99
Information Commissioner fee £47.00
Office phone top up for two months £10.00
Ruby Heritage – second payment for bus shelter repair £997.99
Ruby Heritage – final payment for bus shelter repair £997.99
Ruby Heritage – painting the undamaged part of the bus shelter £792.00
Venue hire 19 May 2026 £10.00
Insurance – depending on decision made at item 12
Clerk’s salary and expenses £948.45
Payroll annual fee £83.16
Devon Association of Local Councils annual membership fee £139.18
Lengthsman £84.00
DAC Beachcroft Claims Limited – legal fees VAT re bus shelter incident £46.98
23 To Discuss Insurance Cover for the Village Fete on 20th June 2026
24 To Discuss Possible Dates and Locations for Defibrillator Training
25 Clerk’s Correspondence
Recent urgent correspondence not covered above
26 Chairman’s and Members’ Remarks
Agnes Miller – Parish Clerk 14 May 2026
Documents
| Document | File Size | File Type |
|---|---|---|
| 20260519 Agenda Annual Council Meeting | 143.74 KB | |
| 20260519 Agenda Annual Parish Meeting | 115.89 KB |